Turn every ad click into a booked consultation
You spend thousands a month on Meta and Google ads. When a lead submits a form at 9 PM and no one calls back until the next morning, they've already booked with the clinic that answered first. Otofi calls new leads within 60 seconds, and books the consultation.
Sample Call
Hear how Otofi handles a med spas & aesthetic clinics call
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The Cost of a Missed Call
What every unanswered call costs your business
higher conversion when a lead is called within 60 seconds vs. 1 hour
A prospective Botox or filler client who fills out a form on Instagram is hot for about 15 minutes. Leads called within the first minute convert at 5–10x the rate of leads called an hour later. For a medspa spending $5,000–15,000 a month on ads, getting even two more consultations booked per week from faster follow-up adds $10,000–30,000 in annual revenue. Otofi calls every form lead the moment it comes in.
What Otofi Handles
Call types managed for med spas & aesthetic clinics
Otofi is an AI phone agent that answers and makes calls for med spas and aesthetic clinics, books consultations in Zenoti, Boulevard, or Vagaro, and follows up with new leads from your Meta and Google ads within 60 seconds.
Outbound callback to Meta and Google ad leads
The moment a lead form is submitted from an Instagram or Google ad, Otofi places a call, within 60 seconds, any time of day. Most leads answer when called immediately after submitting a form.
Treatment inquiries with owner-approved pricing
Answers questions about Botox, filler, laser, body contouring, and other treatments using only the pricing ranges and talking points you have approved. Otofi never quotes a price you haven't authorized.
Consultation booking
Qualified prospects are offered the first available consultation slot and booked directly into Zenoti, Boulevard, or Vagaro, no front desk involvement for routine bookings.
Membership and package questions
Answers membership tier questions, package pricing, and what's included from your approved scripts. Transfers to a provider or coordinator for anything requiring clinical judgment.
Promotional and event calls
Handles inbound calls from seasonal promotions, event announcements, or limited-time offers, books consultations or adds callers to a waitlist.
Quote follow-up outbound
Calls clients who received a treatment quote but haven't booked, checks if they have questions, and offers to book the consultation.
No-show reduction reminders
Places reminder calls 24 and 48 hours before consultations and treatment appointments to confirm attendance and reduce no-shows.
Integrations
Connects to your med spas & aesthetic clinics software
Reads live availability and writes bookings, notes, and outcomes directly into your tools -- during the call.
Lead form integrations trigger Otofi to call within 60 seconds of form submission. Scheduler integrations read live availability and write bookings directly, no double entry.
Inbound & Outbound
Coverage in both directions
Otofi vs. Your Current Setup
How Otofi stacks up
| Front desk / staff | Answering service | Otofi | |
|---|---|---|---|
| Monthly cost | $3,000–4,500/mo (coordinator) | $200–800/mo + per-minute overages | See pricing |
| Hours covered | Business hours only | 24/7 | 24/7 |
| Books directly into your software | Yes | No, takes messages only | Yes |
| Consistent script every call | Varies by staff member | No | Yes, every time |
| Handles outbound follow-up | When not busy | No | Yes |
Compliance & Control
What's recorded, who can listen, and how escalation works
Otofi quotes only the pricing ranges and treatment information you have explicitly approved (it will not improvise on pricing, off-label uses, or clinical suitability. Treatment suitability questions ("Is Botox right for me?", "Am I a candidate for filler?") are always deferred to the provider consultation) Otofi never answers them. Medical treatment information shared during calls may constitute PHI in many states; Otofi's HIPAA-ready configuration and BAA are available. Recording consent is disclosed on every call. Outbound calls to ad leads are made with the understanding that the lead submitted a form expressing interest; consult counsel for any other outbound list.
FAQ
