Veterinary Clinic Manager

Outbound Follow-up / Reactivation

Bring Past Pet Owners Back for Check-ups and Vaccines

AI reaches out, offers times, books, and confirms.

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Works with Google Calendar & GmailNo long-term contract on trialSet up in minutes

Sample Call

Hear how Otofi handles a outbound follow-up / reactivation call

Speak into your mic and hear the agent handle a real outbound follow-up / reactivation call.

Demo

Hear an agent in action

Click the button and listen. An Otofi agent handles a real call from start to finish.

No mic needed. No account required.
Ready

Transcript

AvaHi, thanks for calling. How can I help you today?
CallerI'd like to book an appointment for next week.
AvaSure, let me check what's available for you…

← Press play to hear the real thing

The Problem

The outbound follow-up / reactivation challenge every veterinary clinic manager faces

These aren't edge cases - they happen every week, and each one costs you business.

Owners drift

Manual reactivation hard

Empty slots

Lost preventive care

How It Works

How Otofi handles outbound follow-up / reactivation

One AI voice agent. Connects to your Google Calendar and email. Turns every conversation into a confirmed booking, automatically.

1

Answer the call

The AI answers every inbound call with natural, conversational speech.

2

Check real-time availability

It reads your connected Google Calendar and finds open slots instantly.

3

Book the appointment

The slot is written directly into the correct calendar entry - no manual entry needed.

4

Send confirmation email

A professional confirmation email is sent automatically on behalf of your business.

What You Gain

What veterinary clinic managers gain with Otofi

Systematic reactivation

The AI works through your lapsed owner list and proactively reaches out.

Personalized outreach

Each call is a real conversation offering specific available times for the pet's care.

Auto booking + confirmation

Owners who accept are booked and confirmed by email without staff involvement.

Higher occupancy

Wellness and vaccine slots that would sit empty are filled with returning patients.

Platform Capabilities

Everything the Otofi AI voice agent can do

One platform handles inbound answering, outbound calling, calendar booking, and email confirmation - no integrations needed beyond Google Workspace.

Inbound call answeringAnswers every call 24/7 with natural conversation.
Outbound callingPlaces follow-up or reactivation calls on your behalf.
Google Calendar integrationReads live availability and writes appointments in real time.
Email on your behalfSends professional confirmation emails automatically.
Appointment bookingTurns conversations into confirmed calendar events without human intervention.
Lead scoring & summariesAI scores every call and summarises outcomes for your team.

Integrations

Connects to your veterinary clinics software

Reads live availability and writes bookings, notes, and outcomes directly into your tools -- during the call.

Native integrationsDirect API
ezyVet
AVImark
Cornerstone
ImproMed
Shepherd
Digitail
Via Zapier5,000+ apps
Google Calendar
Zapier

Native PIMS integrations read live doctor schedules and write appointments, refill requests, and patient notes directly, no double entry. Emergency routing numbers are configured at setup.

FAQ

Frequently asked questions

An AI voice agent answers inbound calls and can place outbound calls using natural conversation. It integrates with your calendar and email so every conversation can become a booked appointment with an automatic confirmation - around the clock.
Yes. The agent reads real-time availability and writes the appointment into the correct calendar slot during the call.
Yes. The AI operates 24/7. Callers who reach you outside business hours are handled, scheduled, and sent a confirmation - no staff required.
Yes. Once an appointment is booked, the agent sends a professional confirmation email on your behalf, which helps reduce no-shows.
Yes. A free trial is available with no long-term contract. Connect Google Calendar and be live in minutes.
Otofi voice agents are highly natural and conversational. You control the voice, tone, and conversation style.

Ready to solve outbound follow-up / reactivation?

Start free today. Connect Google Calendar and be live in minutes - no long-term contract.

Start Free Trial Book a Demo