Sales / SDR Manager

Appointment Booking Automation

Let Qualified Leads Book Demos on Your Team's Calendar

AI checks real availability, books the meeting, and sends confirmation emails automatically.

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Works with Google Calendar & GmailNo long-term contract on trialSet up in minutes

Sample Call

Hear how Otofi handles a appointment booking automation call

Speak into your mic and hear the agent handle a real appointment booking automation call.

Demo

Hear an agent in action

Click the button and listen. An Otofi agent handles a real call from start to finish.

No mic needed. No account required.
Ready

Transcript

AvaHi, thanks for calling. How can I help you today?
CallerI'd like to book an appointment for next week.
AvaSure, let me check what's available for you…

← Press play to hear the real thing

The Problem

The appointment booking automation challenge every sales / sdr manager faces

These aren't edge cases - they happen every week, and each one costs you business.

Back-and-forth scheduling kills deal momentum

Calendar conflicts and no-shows from manual coordination

SDRs waste significant time on scheduling logistics

Prospects drop off during slow scheduling back-and-forth

How It Works

How Otofi handles appointment booking automation

One AI voice agent. Connects to your Google Calendar and email. Turns every conversation into a confirmed booking, automatically.

1

Answer the call

The AI answers every inbound call with natural, conversational speech.

2

Check real-time availability

It reads your connected Google Calendar and finds open slots instantly.

3

Book the appointment

The slot is written directly into the correct calendar entry - no manual entry needed.

4

Send confirmation email

A professional confirmation email is sent automatically on behalf of your business.

What You Gain

What sales / sdr managers gain with Otofi

Frictionless self-booking

Leads book demos in a natural conversation without the usual scheduling friction.

Live calendar accuracy

Real-time Google Calendar sync eliminates conflicts and double-bookings across the team.

Automatic confirmations

Every booked meeting triggers a professional confirmation email automatically.

Higher booking-to-show rate

Less friction between interest and calendar event means more demos that actually happen.

Platform Capabilities

Everything the Otofi AI voice agent can do

One platform handles inbound answering, outbound calling, calendar booking, and email confirmation - no integrations needed beyond Google Workspace.

Inbound call answeringAnswers every call 24/7 with natural conversation.
Outbound callingPlaces follow-up or reactivation calls on your behalf.
Google Calendar integrationReads live availability and writes appointments in real time.
Email on your behalfSends professional confirmation emails automatically.
Appointment bookingTurns conversations into confirmed calendar events without human intervention.
Lead scoring & summariesAI scores every call and summarises outcomes for your team.

Integrations

Connects to your sales teams software

Reads live availability and writes bookings, notes, and outcomes directly into your tools -- during the call.

Native integrationsDirect API
HubSpot
Salesforce
Pipedrive
Close CRM
Google Calendar
Outlook Calendar
Via Zapier5,000+ apps
Apollo.io
Outreach
Salesloft
Slack
Zapier

CRM integrations write qualification answers, call transcripts, disposition codes, and booked meetings to the lead record in real time. Calendar integrations handle round-robin booking with rep availability checks.

FAQ

Frequently asked questions

An AI voice agent answers inbound calls and can place outbound calls using natural conversation. It integrates with your calendar and email so every conversation can become a booked appointment with an automatic confirmation - around the clock.
Yes. The agent reads real-time availability and writes the appointment into the correct calendar slot during the call.
Yes. The AI operates 24/7. Callers who reach you outside business hours are handled, scheduled, and sent a confirmation - no staff required.
Yes. Once an appointment is booked, the agent sends a professional confirmation email on your behalf, which helps reduce no-shows.
Yes. A free trial is available with no long-term contract. Connect Google Calendar and be live in minutes.
Otofi voice agents are highly natural and conversational. You control the voice, tone, and conversation style.

Ready to solve appointment booking automation?

Start free today. Connect Google Calendar and be live in minutes - no long-term contract.

Start Free Trial Book a Demo