Medspa / Aesthetic Clinic Manager

Front Desk / Admin Overload Relief

Free Your Team from Constant Scheduling Calls

More time for in-clinic client experience.

Start Free Trial Book a Demo
Works with Google Calendar & GmailNo long-term contract on trialSet up in minutes

Sample Call

Hear how Otofi handles a front desk / admin overload relief call

Speak into your mic and hear the agent handle a real front desk / admin overload relief call.

Demo

Hear an agent in action

Click the button and listen. An Otofi agent handles a real call from start to finish.

No mic needed. No account required.
Ready

Transcript

AvaHi, thanks for calling. How can I help you today?
CallerI'd like to book an appointment for next week.
AvaSure, let me check what's available for you…

← Press play to hear the real thing

The Problem

The front desk / admin overload relief challenge every medspa / aesthetic clinic manager faces

These aren't edge cases - they happen every week, and each one costs you business.

Phone overload

Less client attention

Staff stress

Hiring cost

How It Works

How Otofi handles front desk / admin overload relief

One AI voice agent. Connects to your Google Calendar and email. Turns every conversation into a confirmed booking, automatically.

1

Answer the call

The AI answers every inbound call with natural, conversational speech.

2

Check real-time availability

It reads your connected Google Calendar and finds open slots instantly.

3

Book the appointment

The slot is written directly into the correct calendar entry - no manual entry needed.

4

Send confirmation email

A professional confirmation email is sent automatically on behalf of your business.

What You Gain

What medspa / aesthetic clinic managers gain with Otofi

Reduced routine calls

The AI absorbs high-frequency scheduling calls so staff focus on the in-clinic experience.

Better in-clinic experience

Clients in the treatment room get full, undistracted attention from your team.

Lower burnout

Removing constant phone pressure keeps staff more engaged and reduces costly turnover.

Professional presence

Every caller receives a polished, brand-consistent experience from the AI.

Platform Capabilities

Everything the Otofi AI voice agent can do

One platform handles inbound answering, outbound calling, calendar booking, and email confirmation - no integrations needed beyond Google Workspace.

Inbound call answeringAnswers every call 24/7 with natural conversation.
Outbound callingPlaces follow-up or reactivation calls on your behalf.
Google Calendar integrationReads live availability and writes appointments in real time.
Email on your behalfSends professional confirmation emails automatically.
Appointment bookingTurns conversations into confirmed calendar events without human intervention.
Lead scoring & summariesAI scores every call and summarises outcomes for your team.

Integrations

Connects to your med spas & aesthetic clinics software

Reads live availability and writes bookings, notes, and outcomes directly into your tools -- during the call.

Native integrationsDirect API
Zenoti
Boulevard
Vagaro
Mindbody
Aesthetic Record
Jane App
Via Zapier5,000+ apps
Meta Lead Ads
Google Lead Forms
Klaviyo
Zapier

Lead form integrations trigger Otofi to call within 60 seconds of form submission. Scheduler integrations read live availability and write bookings directly, no double entry.

FAQ

Frequently asked questions

An AI voice agent answers inbound calls and can place outbound calls using natural conversation. It integrates with your calendar and email so every conversation can become a booked appointment with an automatic confirmation - around the clock.
Yes. The agent reads real-time availability and writes the appointment into the correct calendar slot during the call.
Yes. The AI operates 24/7. Callers who reach you outside business hours are handled, scheduled, and sent a confirmation - no staff required.
Yes. Once an appointment is booked, the agent sends a professional confirmation email on your behalf, which helps reduce no-shows.
Yes. A free trial is available with no long-term contract. Connect Google Calendar and be live in minutes.
Otofi voice agents are highly natural and conversational. You control the voice, tone, and conversation style.

Ready to solve front desk / admin overload relief?

Start free today. Connect Google Calendar and be live in minutes - no long-term contract.

Start Free Trial Book a Demo